The Guidelines for Filing Electronic Documents at the Court of Appeal for Ontario are currently suspended. Parties are directed to review the Consolidated Practice Direction Regarding Proceedings in the Court of Appeal During the COVID-19 Pandemic for information about the requirements for electronic filing.
Effective: 1 March 2017, Amended: 10 July 2018, 3 July 2020 and 26 October 2020
Rule 61.09 of the Rules of Civil Procedure requires parties to file electronic versions of their factums and transcripts on appeals.
The Court of Appeal strongly encourages parties to file electronic versions of other court documents, including appeal and motion materials filed in criminal and civil proceedings, in addition to the paper copies of these documents.
PLEASE NOTE: The COA.E-file [at] ontario [dot] ca address is not designed or intended to receive any inquiries or other communications about court proceedings.
Only documents described on the following list that are less than 35 Megabytes (MBs) may be submitted to the court as an email attachment at COA.E-file [at] ontario [dot] ca:
Please note: Electronic factums and transcripts that are 35 MBs or greater must be submitted by way of CD/DVD-ROM or USB key, as discussed below.
i) The sender must include in the subject line of the email the nature of the attachment and the court file number.
Subject: Factum C12345 – Factum of the Appellant
Subject: Transcript C12345
Subject: Appeal Book and Compendium C12345
Subject: Notice of Abandonment C12345
Subject: Affidavit of Service C12345
Please be advised that if an email sent to COA.Efirstname.lastname@example.org does not include a subject line, the email and any attachment will not be accepted by the Court of Appeal for processing.
ii) If any information in the document(s) attached to the email is subject to a publication ban, sealing order, or legislative provision banning publication, then the existence of the restriction on publication should clearly be indicated in the subject line of the email and in the body of the email.
Subject: C123456 – Appellant’s Factum – Note: Publication Ban under s. 134(11) of the Child, Youth and Family Services Act
Please note that the materials in this factum are subject to a statutory prohibition under s. 134(11) of the Child, Youth and Family Services Act on publishing or making public information that has the effect of identifying a witness at or a participant in a hearing, or a party to a hearing other than a society.
Electronic documents may also be submitted to the Court of Appeal on a CD/DVD-ROM or USB Flash Drive/USB Key by mail, by courier, or in person.
Only one copy of a CD/DVD-ROM or USB key is required.
The CD/DVD-ROM or USB key should be labelled with the court file number. The party shall include a covering letter setting out a list of the files contained on the CD/DVD-ROM or USB key. The documents saved on the CD/DVD-ROM or USB key should be named by appeal or motion number and the document code identifying the type of document. For example: C12345.FAP.docx. The document codes are set out below.
If any information found on the CD/DVD-ROM or USB key is subject to a publication ban, sealing order, or legislative provision banning publication, then this should clearly be indicated on the covering letter and, if feasible, on a label affixed to the CD/DVD-ROM or USB key.
1. Electronic materials may be submitted in the following common formats:
2. An electronic version of a factum must be formatted so that the complete document is contained in a single electronic file. The electronic version of the factum does not need to include a scanned image of the signature from the printed version or an electronic signature. If, however, no hardcopy version of the factum is filed, the electronic version of the factum must be signed.
3. If the printed version of the transcript or compendium has more than one volume, the electronic version must be saved in separate files that correspond to the printed volumes.
4. When paper documents are scanned using optical character recognition software, the resolution must be set to 300 dpi and must not be set to grayscale.
The file names for all electronic versions of factums, transcripts and other material must start with the Court of Appeal appeal or motion number followed by one of the character codes set out below, or a longer descriptive name indicating the content of the file, and ending with the relevant extension (e.g., docx, PDF). For sealed materials, the code “SLD” should be added to the naming convention.
Appeal Book and Compendium
Compendium for Argument – Appellant
Appellant Book of Authorities
Authorities of the Intervener
Respondent’s Book of Authorities
Bill of Costs – Appellant
Bill of Costs – Respondent
Factum of the Appellant
Factum of Amicus Curiae
Factum of Intervener
Factum of the Respondent
Factum of the Cross-Appellant
Factum of the Cross-Respondent
Respondent’s Appeal Book
Compendium for Argument – Respondent
Supplementary Appeal Book
Supplementary Appeal Book and Compendium
Supplementary Factum – Appellant
Supplementary Book of Authorities – Appellant
Supplementary Book of Authorities – Respondent
Supplementary Factum – Respondent
Moving Party Authorities
Moving Party Factum
Moving Party Motion Record
Moving Party Reply Factum (Motion for Leave to Appeal)
Responding Party Authorities
Responding Party Factum
Responding Party Motion Record
Supplementary Motion Record for the Moving Party
Supplementary Motion Record for the Respondents
The Court of Appeal will reject any electronic version of a factum, transcript or other document that does not conform to the procedures set out in these Guidelines.