Central East Region Long Motions Pilot – Tips for Filing Materials in Criminal Cases

If you have scheduled a long motion (1 hour or more) in any of the following Superior Court of Justice locations, you will need to file your materials in paper and on a USB stick: Barrie, Bracebridge, Cobourg, Lindsay, Newmarket, Oshawa or Peterborough.

The pilot includes criminal, family and civil long motions, but excludes child protection cases, criminal third party records applications, and criminal long motions heard during trial (only stand-alone criminal long motions are included, such as 11b and other pre-trial applications).

Tip #1 – Save each document for your long motion in PDF format and in Microsoft Word format.

Tip #2 – Label each document clearly when saving it on the USB stick. This will help court staff and the judge. See the Practice Advisory for a full list of documents at: https://www.ontariocourts.ca/scj/practice/practice-directions/central-east/.

Applicants – If your case is titled R. v. Brown, and the court file number is CR-17-87654321-0000, save your documents with the following names:

  1. Application record is saved as “MAP R. v. Brown CR-17-87654321-0000”
  2. Proof of service (e.g. affidavit of service) is saved as “ AFSAP R. v. Brown CR-17-87654321-0000”
  3. Affidavits (other than proof of service) is saved as “AFAP R. v. Brown CR-17-87654321-0000”
  4. Book of authorities (e.g. case law) is saved as “ BAAP R. v. Brown CR-17-87654321-0000”
  5. Factum is saved as “FAP R. v. Brown CR-17-87654321-0000”
  6. Prior court orders and judge’s endorsements in the case related to the motion are saved as “COE R v. Brown CR-17-87654321-0000”

Respondents – If your case is titled R. v. Brown, and the court file number is CR-17-87654321-0000, name your documents as follows:

  1. Respondents record is saved as “MRP R. v. Brown CR-17-87654321-0000”
  2. Proof of service (e.g. affidavit of service) is saved as “ AFSRP R. v. Brown CR-17-87654321-0000”
  3. Affidavits (other than affidavit of service) is saved as “AFRP R. v. Brown CR-17-87654321-0000”
  4. Book of authorities (e.g. case law) is saved as “ BARP R. v. Brown CR-17-87654321-0000”
  5. Factum is saved as “FRP R. v. Brown CR-17-87654321-0000”
  6. Prior court orders and judge’s endorsements in the case related to the motion are saved as “COE R. v. Brown CR-17-87654321-0000”

Tip#3 – Hand your USB stick in at the court office when filing your paper documents. Staff will upload your documents and give your USB stick back to you.