Central East Region Long Motions Pilot – Tips for Filing Materials in Civil Cases

If you have scheduled a long motion (1 hour or more) in any of the following Superior Court of Justice locations, you will need to file your materials in paper and on a USB stick: Barrie, Bracebridge, Cobourg, Lindsay, Newmarket, Oshawa or Peterborough.

The pilot includes criminal, family and civil long motions, but excludes child protection cases, criminal third party records applications, and criminal long motions heard during trial (only stand-alone criminal long motions are included, such as Charter and other pre-trial applications).

Tip #1 – Save each document for your long motion in PDF format and in Microsoft Word format.

Tip #2 – Label each document clearly when saving it on the USB stick. This will help court staff and the judge. See the Practice Advisory for a full list of documents at: http://www.ontariocourts.ca/scj/practice/practice-directions/central-east/.

PlaintiffsIf your case is titled Brown v. Brown, and the court file number is CV-17-12345-0000, save your documents with the following names:

  1. Motion record is saved as “MPL Brown v. Brown CV-17-12345-0000”
  2. Proof of service (e.g. affidavit of service) is saved as “ AFSPL Brown v. Brown CV-17-12345-0000”
  3. Affidavits (other than proof of service) is saved as “AFPL Brown v. Brown CV-17-12345-0000”
  4. Book of authorities (e.g. case law) is saved as “ BAPL Brown v. Brown CV-17-12345-0000”
  5. Factum is saved as “FPL Brown v. Brown CV-17-12345-0000”
  6. Prior court orders and judge’s endorsements in the case related to the motion are saved as “COE Brown v. Brown CV-17-12345-0000”

DefendantsIf your case is titled Brown v. Brown, and the court file number is CV-17-12345-0000, name your documents as follows:

  1. Motion record is saved as “MDE Brown v. Brown CV-17-12345-0000”
  2. Proof of service (e.g. affidavit of service) is saved as “ AFSDE Brown v. Brown CV-17-12345-0000”
  3. Affidavits (other than affidavit of service) is saved as “AFDE Brown v. Brown CV-17-12345-0000”
  4. Book of authorities (e.g. case law) is saved as “ BADE Brown v. Brown CV-17-12345-0000”
  5. Factum is saved as “FDE Brown v. Brown CV-17-12345-0000”
  6. Prior court orders and judge’s endorsements in the case related to the motion are saved as “COE Brown v. Brown CV-17-12345-0000”

Tip#3 – Hand your USB stick in at the court office when filing your paper documents. Staff will upload your documents and give your USB stick back to you.